Transparency is paramount when working with a consultant!
Your experience working with a consultant can vary. Our goal is to make this as streamlined and seamless as possible. Whether you are preparing for CAMTS, EURAMI, or NAAMTA accreditation, have an ongoing project that requires oversight or completion, or simply need assistance with a single, smaller project, we can meet your needs.
Prior to beginning the project, we will hold discovery calls with your team to precisely determine your goals and where you are in achieving them.
We are flexible with our fee structure and can either establish an hourly rate, a per-project fee or a retainer with a discount.
After confirming the project and pricing, a contract will be signed. This protects you and your organization’s privacy. We are happy to additionally engage in your own non-disclosure, further protecting you.
A secure shared drive, with limited access, is established so all documents can be shared, reviewed and approved. Any documentation we produce is for your exclusive use.
Depending on the scope of your project, completion times varies. For example, accreditation preparation can take anywhere from 20-80 hours and several weeks to months.
We are able to work 100% remotely, while coordinating with members of your medical department for projects that require “boots on the ground.” Depending on your locale, we can work on-site. If travel is requested or required, we are able to accommodate your needs.
Because we function as an extension of your core team, we will complete your application for accreditation and may be present during your audit, if requested.
In the patient transport industry, especially aero-medical transport, inviting a stranger in can be frightening. Letters of recommendation are available upon request.
What to Expect at Each Stage
- Discovery: we talk with your team to understand your goals and where you are in reaching them.
- Agreement: we confirm scope and pricing (hourly, per-project or retainer), and sign a contract that protects your privacy.
- Secure workspace: a limited-access shared drive is set up for documents to be shared, reviewed and approved.
- Gap analysis and remediation: we compare your documents with the standards, then build or revise what is missing.
- Application and survey support: we complete your accreditation application and, if you request it, can be present during your audit.
How to Prepare for the First Call
You do not need to have everything organized. A few items make the first conversation more productive:
- The accrediting body and standards edition you are considering, or questions about how to choose.
- Your service type and scope of practice.
- Your target survey or application date, if you have one.
- Whatever policies, training records and quality data you already have, even in draft.
- Any part of the work you would rather handle in-house.
If you are still deciding between accrediting bodies, start with Which Accreditation Fits Your Program?
You may also want to read the benefits of hiring a consultant and the easiest way to get accredited.
Further reading
- CAMTS: Commission on Accreditation of Medical Transport Systems
- EURAMI: European Aeromedical Institute accreditation
- NAAMTA: North American Air & Medical Transport Accreditation
Frequently Asked Questions
What does the Med-TAC accreditation consulting process look like from start to finish?
Our process begins with a comprehensive gap analysis against current accreditation standards, followed by a prioritized remediation roadmap, hands-on policy development, staff education, mock survey preparation, and support through and after the actual survey. Every engagement is customized to your program’s specific needs and timeline.
How does Med-TAC assess a program’s readiness for accreditation?
We conduct a detailed review of existing policies, training records, quality improvement data, equipment maintenance logs, and operational practices, then benchmark them against the specific accreditation standards you are pursuing. This gap analysis forms the foundation of our consulting plan.
What deliverables does Med-TAC provide during a consulting engagement?
Deliverables typically include a gap analysis report, a customized remediation plan, policy and procedure development or revision, staff education materials, a mock survey report, and ongoing compliance support. Scope is tailored to each program’s existing documentation and readiness level.
How long does the Med-TAC consulting process typically take?
Timelines vary based on program readiness and target survey date, but most engagements run 6 to 18 months. We work backward from your survey date to build a realistic and achievable preparation schedule that does not overwhelm your team.