Humans are creatures of habit, and we benefit from organization and structure in many ways. It makes sense to say that healthy regimens mean healthy people, and this is especially true within organizations. Whether the organization is a business, a non-profit, a community club, or anything else, being regimented on a daily basis is extremely important.
The routines that bring value to workplaces are pre-established ways of doing things that must happen on a regular basis to keep business going. They are clearly ordered, time-bound sets of activities that provide consistency, reliability, and security in more ways than one.
As a professional, using routines in the workplace to keep everything regimented will create clarity, improve productivity, and more. Some of the biggest benefits of being regimented, especially in the workplace, include:
- Saving time
- Reducing stress
- Building good habits
- Encouraging consistent results
- Improving focus
These benefits are magnified in times of uncertainty and unpredictability by giving the people in your organization a sense of control.
As any business owner and organizational leader knows, time is money. As processes become more structured and forge a pattern, they will eventually become streamlined and extremely efficient to carry out. When processes are being carried out at maximum efficiency, it opens up room to increase productivity.
Being regimented also inherently simplifies goals and puts less pressure on your employees. It makes it easier for people to work on tasks while keeping a clear mind. On the other hand, a lack of structure can add stress for employees by failing to reduce the potential for confusion.
When routines are adapted, adjusted, then carried out on a consistent basis, they eventually turn into habits. Habits require less “brainpower” and concentration to perform than disorganized, new, or confusing tasks. They take significantly less effort to complete because they are predictable. Good routines are good habits.
Successful business owners understand the value of consistency, and so do their customers. Customers expect the same quality product or service each and every time they place an order or put in a service request. Since consistency is the goal, having consistent processes to produce consistent results makes a lot of sense.
The best way to reach any goal is to stay focused on it. Staying focused makes efforts more conscious and adds a critical element of intention to tasks. When people are focused, they perform better with less effort because the brain is always subconsciously preparing for the next step.
Whether you want to set up and use new routines at work, at home, or within your organization, there are some tips to keep in mind that will help you along the way:
- Create reminders, because your routines won’t become habits right away. Your employees (and you) will likely need to be reminded about the components of the new regimen for a while.
- Make time to carry out routines. Yes, they are supposed to save time, but they need to have time to be carried out. When times are busiest is when routines are needed the most, and when done correctly, that’s when they’ll provide the most benefit.
- Stay flexible, even though the idea of a routine is inflexibility. New routines aren’t going to be perfect right out of the gate. The whole idea is to be flexible enough to adjust routines to work better.
As a professional, you can establish and enforce many different routines to play a major positive role in your productivity. Some examples of routines you might want to establish include:
- Holding and documenting quarterly departmental staff meetings; as well as
- Quality management, safety, and utilization meetings
- Ensuring timely audits of transport records
- Conducting and documenting education and airway management training as required
While it does take initial effort to establish habits of being regimented, in the long run, it’s well worth your time. This will be especially true when your program is preparing for accreditation with CAMTS, EURAMI, NAAMTA, CAAS, or Joint Commission International.